For this reason instead of proceeding with the digitization all at once, we recommend that you focus on those that have low hurdles to going paperless, and introduce them in stages. For example, it is a good idea to start with meeting materials and internal documents. How to go paperless Going paperless can be done in the following ways Clarify the purpose of going paperless increasing operational efficiency reducing costs Decide on a target start with the easy-to-progress parts Define business flow make the existing business flow compatible with the introduced system Execution partially execute paperless Evaluation and improvement organize and improve issues and problems seen in practice First, clarify the purpose and target, then incorporate the paperless system into the existing business flow and implement and improve it.
Let introduce it step by step by repeating this procedure. The paperless method is explained in detail in the article below. Please read this as well. [Related article] What is the paperless method? Explanation of procedures and precautions Points to promote paperless Actively conducted by executives mobile number list and managers It is important to introduce reforms such as going paperless under the leadership of management and managers. If a person in a position with decision-making power does not do it, it will not permeate the company. Some employees may be confused and reluctant to change from the old way of doing things to something new However if the management is promoting.
First of all please try using internal documents to see what kind of benefits you can get from going paperless, and experience it first-hand at board meetings. Consider rules for reading paperless documents Going paperless may not make sense unless you consider rules for viewing document data. For example, even if the documents used in internal meetings are digitized, the amount of paper consumed will not change if each employee prints out the documents. Also, if you save in a format that requires complicated screen transitions, your work efficiency will rather decline. In order to prevent such failures it is necessary to establish uniform rules in advance.